Workflow Effort Estimator

Get a practical complexity and effort breakdown for a workflow automation project.

Demo only — not a quote, no guarantees, and nothing is stored.

What you'll get

  • A rough complexity level (Small/Medium/Large) with reasoning
  • An effort score (0-100) based on key drivers
  • A breakdown of what drives effort: integrations, data, approvals, edge cases, volume, security
  • Risks and unknowns to validate
  • Factors that would change the estimate
  • A suggested pilot scope to test first

Example: "We receive customer emails → Sales rep reviews → Classifies by urgency → Drafts reply → Manager approves → Send and log to CRM"

Select all systems this workflow touches. Click to toggle.

How to use this estimate

This tool gives you a rough, planning-level view of how complex a workflow might be to automate — and what usually drives the effort. It's useful for scoping conversations and identifying hidden complexity (data quality, integrations, approvals, edge cases) before you commit to building anything.

  • • Good for: Comparing options, identifying risks early, deciding what to pilot first.
  • • What changes the estimate most: System access, data quality, approval workflows, and exception handling.
  • • Next step: Validate one small part of the workflow with real examples before scaling up.
  • • Not a quote: This is guidance only. Real estimates require system access, sample data, and specific requirements.

Want to explore further?

These demos compare before/after scenarios and explain advanced automation approaches.

Before / After Workflow Simulator

Compare what work looks like before vs after introducing AI assistance.